The Open Meeting Law, Massachusetts General Laws, chapter 39, section 23A-B, requires Town boards, committees and commissions to hold their meetings in public and to post a notice of each public meeting forty-eight hours in advance, not to include Sundays or holidays. Failure to do so invalidates any votes, actions or discussions taken at
the meeting.
The Town of Belmont has public meeting rooms available within several of its public buildings for use by Town Boards, Committees and Commissions. All meeting rooms are handicap accessible. All Town Boards, Committees and Commissions must hold their public meetings in a publicly accessible meeting room at a publicly accessible time of day. Failure to do so invalidates any votes, actions or discussions taken at the meeting.
Meeting room reservations must be coordinated by the Chair of a Board, Committee or Commission, or his/her designee. Reservations must be made with the proper person at the desired location, and any requested paperwork must be filled out in order to complete the reservation. If a Board, Committee or Commission does not have a Management Liaison, they may request that the Coordinator of Committees and Commissions at the Office of the Board of Selectmen assist them with the entire process. It is encouraged that meetings be planned well in advance of the desired meeting date.
Chenery Middle School
Coordinator: Karen Shea, Monday – Friday, 9:00 am – 1:00 pm, when school is in session
Phone: 617-993-5800
Fax: 617-484-3676
Available Meeting Rooms and Capacities:
1. Community Room—40
2. Faculty Dining Room—40
3. Small Community Room—10
All of the above rooms are available in the evening, Monday—Thursday, from 5:00 p.m. to 10:00 p.m. during the school year.
Belmont Public Library
Coordinator: Miriam McNair, Monday – Friday, 9:00 am – 4:00 pm
Phone: 617-993-2850
Fax: 617-489-5725
Available Meeting Rooms and Capacities
1. Assembly Room—90
2. Flett Room—30
3. Staff Room—10
All of the above rooms are available during normal Library business hours.
In the event that no meeting room may be found at the above locations on the desired meeting date, Town Hall meeting rooms may be made available.
Belmont Town Hall
Coordinator: Sandra Curro
Phone: 617-993-2616
Fax: 617-993-2611
Available Meeting Rooms and Capacities
1. Conference Room 1—10
2. Conference Room 2—35
3. Conference Room 4—15
All of the above rooms are available from 8:00 am - 10 pm, Monday – Thursday; 8 am – 4:00 pm, Friday.
All meeting room availability is scheduled when custodial staff is present in order to ensure no overtime charges. In cases where a committee desires to meet during a time that incurs a charge, the Chairperson must call the Office of the Board of Selectmen to secure approval. No meeting rooms are available on holidays.
As a matter of courtesy, please be sure to leave all meeting rooms in the same, or better, condition in which they were found!
Cancel/Reschedule a Meeting
Cancelling or rescheduling a meeting is time consuming for all parties involved, however, in the event that a previously scheduled meeting must be cancelled or rescheduled, certain procedures must be followed:
Cancellation
1. Chair must inform the coordinator at the site of the meeting that they will not be using the meeting room for the cancelled date. Cancelling the room reservation is imperative as meeting rooms are usually at a premium!
2. Notice of cancellation must be posted following all the same procedures as posting a meeting.
Reschedule
1. Chair follows same procedure for cancellation, however when posting the notice of cancellation, it must include the reschedule information.
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