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The Town of Belmont provides reimbursement to a Board, Committee or Commission member for an expense incurred for the sole benefit and on behalf of the Committee or Commission to which he/she belongs.
There are two types of expenses: Incidental Expenses and Major Expenses. Incidental Expenses are small, non-recurring expenses, usually totaling less than $100.00 that a Board, Committee, or Commission may incur in their routine operations. Major Expenses are larger (more than $100) or recurring that are usually related to a special project of a committee. When a Board, Committee or Commission desires to undertake a project that will incur Major Expenses, it is very important that these expenses be discussed with the Town Administrator or the committee's Management Liaison prior to the expenditures of funds in order to ensure there are appropriate funds within the Town’s Budget.
In order to receive reimbursement, a valid original vendor receipt must be provided to the Committees & Commissions Coordinator in the Office of the Board of Selectmen, or Management Liaison if appropriate. There will be no reimbursement of state tax. The vendor (or member seeking personal reimbursement) must have a W-9 form on file with the Town of Belmont in order to receive payment. If one is not on file, it may be obtained at the Selectmen’s Office or Management Liaison’s office. A vendor should allow 4-6 weeks to receive payment. If necessary, a member may obtain the Town's tax exempt number from the Office of the Selectmen in order to avoid a sales tax charge.
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